Hr policy making is no doubt a decisive part of any organization .It is going to affect all its stakeholders in one way or the other. Comprehensive hr policies and procedures are crucial to ensure clarity and consistency throughout your company in terms of HR practices. They help to increase employees’ confidence in the HR function and, therefore, in their company.
1. Involve your key stakeholders from the beginning
To increase acceptance and commitment, we strongly suggest co-creating your policies together with your key stakeholders. Identify who they are and what kind of input you need from them. For instance, senior managers in a company reflect the culture and values in their effective hr policies; they validate the existing rules and make suggestions for new rules. The legal department proceeds to verify compliance with applicable legislation. Moreover, the communication department ensures to check alignment with company culture and figure out a premium way to communicate about the policies. The employee representatives ensure what kind of information they are looking for, what kind of format works for them, and discuss how the policy can help make designed HR policies and procedures more clear, coherent, and attainable to the worker.
Focus group with human capital from all over the organization: what are their stereotype questions regarding the human resource practices in a firm, what is not understandable to them, which HR rules can be clarified in different ways.So make a clear HR plan that clarifies all doubts.
Work with a draft to transparently show that their feedback matters and keep them in the circle during the whole drafting hr policy process is done.
2. Begin with Why:
Remember WHY you are crafting this particular policy: what’s in it for the company, what are the employee’s needs, what are the needs of HR and make sure this is made clear from the initial step of the policy.
3. Seek for your topics and categorize:
Since there are numerous HR topics you can craft a policy about, it might be worthy of determining your top priorities. Go for human resource plan that suits your organization. The following questions can surely help you to decide which policies need to get your attention first:
- What kind of topics invokes the most queries from the business setup?
- Where do you have thought of (potential) compliance glitches?
- Which HR rules and practices are not known in your organization?
- The unions have inquiries normally about which HR practices, procedures, and programs?
4. Select a clear title:
It may define itself, though a clear title is important for the employee to understand the policy quickly. Make sure you use the same terms and statements in the policy and your other HR documents, daily HR practice, etc…
5. Utilize a template:
A firm structure for HR Policy crafting could be:
- Some general hr policy making may include information such as: Who is the Policy Owner, Purpose & Scope of the Policy, Field of Application, Key Principles (e.g., what is the target of the Policy), Status & Review.
- Details of the policy
- Roles and Authority
- Relevant Documentation
6. Be clear and to the point:
HR policy making is not the most exciting document to be gone through and interesting to read, so you need to inquire from yourself the following questions while writing and reviewing the policy:
- Can what you have written be explained in only one go?
- Does the worker find relevant answers to their frequently asked questions?
- Is all the information in the text really necessary and relevant?
- Is it written in an easy-to-read style?
In this era companies who do not have hr policy making culture are going to face an impact in terms of turnover. Once it get started you cannot stop its ailment.