Muhammad Kashif Ali is the HR Manager at Gomila Intersole, where a five person HR team looks after a factory of 300+ employees and 16 retail branches. His team relies on weekly payroll software to pay everyone on time, and he explains below how the company moved from paper to a payroll that finishes in hours.
Challenges
Paying staff every week leaves little room for error. Each cycle needs attendance, leave and salary data to be collected, checked and paid before the next cycle begins. A company with a factory and many retail branches feels this pressure more, because the data arrives from many places at once. Weekly payroll software exists to take that pressure off an HR team, but Gomila Intersole first had to run without any tool at all.
Manual Payroll Paperwork for the Factory and 16 Branches
Gomila Intersole used no tool for payroll. Everything was done manually, and the paperwork covered the factory staff and the staff in all 16 retail branches. The HR team had to look after the employees, their salaries and the branches at the same time. That meant a long payroll process run on paper, with a lot of time wasted. Weekly payroll software is built to remove exactly this kind of repeated paperwork, and payroll software for factory workers has to handle it at scale.
"We used to do all the payroll in the paper work."
A Weekly Pay Cycle That Took Three Days
The company does not pay salaries monthly. It pays weekly, so the whole cycle repeats every seven days. By hand, each cycle took three days. The first day went on collecting the salary data, the second on verifying it, and only on the third day could staff be paid. A cycle that long leaves the HR team working on payroll for much of the week. Weekly salary payroll software shortens that cycle, and good weekly payroll software finishes it before the week is over, but the team had none to rely on.
"In the third day, we used to be able to give the salary to the staff."
Leave and CPL Requests Handled Through HR
CPL, short for compensatory leave, is part of how the retail team works. Staff on duty on a Sunday earn it, and they use it as leave on other days. Tracking that by hand across 16 branches added to a manual workload that was already heavy. A compensatory off management system keeps those records in one place, and weekly payroll software that links to leave saves a second round of checking. Without either, the HR team carried it all itself.
"We had a lot of hassle in manual use."
Solution
Gomila Intersole brought in Resourceinn to take the manual work out of payroll and leave. The company uses Resourceinn for payroll, leave, attendance and Core HR, and its staff use the mobile app. Resourceinn now works as weekly payroll software for both the factory and the retail branches.
Digital Payroll for the Factory and 16 Branches
Payroll is now run in one place. Resourceinn’s payroll management system handles salaries for the factory and for the retail branches, and the HR team collects payroll and verifies the salary sheet in the system. The work that once needed paper is done digitally. This is weekly payroll software doing what it was bought for: one routine, repeated every week, with less effort each time. For a footwear business, payroll software for footwear manufacturers has to cover the factory floor and the shops together, and weekly payroll software that does both removes a layer of manual work.
"Since we have been using this tool, we have been able to do the work in hours."
A Weekly Pay Cycle Finished in Hours
The three day cycle is gone. In the first two hours, the team collects the payroll and verifies the salary sheet. Salaries then reach staff in 5 to 6 hours. Payroll can also be closed for any number of days, and the salary is generated for that period. Weekly payroll software for manufacturers works best when the cycle is short enough to repeat without strain, and Gomila Intersole’s cycle now is. Weekly payroll software that finishes in hours changes how the whole week feels for the HR team, and weekly salary payroll software of this kind makes the next cycle easier to plan.
"In the first two hours, we collect the payroll and verify the salary sheet."
Leave and CPL Requests Handled from the Mobile App
Staff now use the Resourceinn mobile app to check their schedule and to request leave or CPL. The retail team generates CPL for Sunday duty and uses it when they take leave on other days. An employee self service app for leave requests means nobody has to chase HR for an answer. The compensatory off management system is part of the same platform as payroll. Weekly payroll software works better when staff can see their own leave in the same product.
"They don't have to call or go to HR again and again."
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Impact
- Payroll moved from paper to weekly payroll software, covering the factory and all 16 retail branches.
- A weekly pay cycle that took three days is now finished in hours by weekly payroll software.
- Salaries reach staff in 5 to 6 hours.
- HR workload is down by 60 to 70% with weekly payroll software, which gives a five person team more room.
- Sunday duty and leave are tracked as CPL in the system instead of by hand.
- Staff check their schedule and CPL and request leave in the mobile app instead of going to HR.
Results
Gomila Intersole now runs weekly payroll software across a factory of 300+ employees and 16 retail branches, and the weekly cycle that took three days is finished in hours. The HR team reports a clear drop in workload. Weekly payroll software only earns its place if the savings are felt by the people who run it, and Kashif says they are.
"Our workload has reduced by 60-70%."
Staff benefit as well, because leave and CPL are now in the app, and the weekly payroll software runs on the same platform. Teams that want to see how other companies handle payroll can read more Resourceinn customer success stories. Gomila Intersole has used Resourceinn for 3 years.
Why Footwear and Retail Companies Choose Resourceinn
Footwear and retail businesses run on two rhythms at once. A factory needs accurate weekly pay, and a branch network needs reliable leave and attendance records. That is why weekly payroll software for a footwear business is different from a general office tool, and why HR software for footwear manufacturers has to cover both sides. Payroll software for footwear manufacturers also has to handle weekly wages that arrive on a short cycle. Resourceinn is used by 1,100+ companies across 30+ industries, and retail and manufacturing businesses are among them.
Resourceinn’s payroll, leave, attendance and Core HR modules sit in one platform, so a company can start with weekly payroll software and keep every record connected. HR software for leather goods manufacturers, payroll software for footwear companies and payroll software for factory workers all benefit from that. Teams can explore HR solutions for the retail industry to see how it works in practice, and they can read how LOGO runs HR across its retail outlets for another footwear example.
The reason companies choose weekly payroll software on Resourceinn comes down to results they can measure. Weekly payroll software that cuts a three day cycle to hours, and workload by 60 to 70%, is easy to justify. Kashif has a direct recommendation for other footwear brands and manufacturers.
"I would recommend that if any luxury footwear brand or manufacturer uses this app, they will get a lot of facilities and their daily work will be done in hours."
Frequently Asked Questions
What is weekly payroll software?
Weekly payroll software is a system that calculates, verifies and pays salaries on a weekly cycle instead of a monthly one. It collects attendance and leave data for the week, produces the salary sheet and prepares each person’s pay without paper workbooks. Companies with factory and retail staff use it because weekly pay leaves less time to fix mistakes than a monthly run.
How is weekly payroll different from monthly payroll?
Weekly payroll repeats the full cycle of collecting, checking and paying every week, so it happens about four times as often as a monthly run. Each cycle has less time and less data, which makes manual methods slow and easy to get wrong. Gomila Intersole pays its staff weekly, and its HR team says the weekly cycle was the main task that Resourceinn made easier.
How does payroll software close a pay period for fewer days than the full cycle?
The payroll can be closed for a set number of days, and the salary is then generated for only those days. This lets HR pay a staff member for the days worked up to the close date instead of waiting for the end of a long cycle. Gomila Intersole closes payroll this way before generating each person’s salary in Resourceinn.
How can retail staff who work on Sundays take a day off in return?
A compensatory off management system lets staff who work on a Sunday record that duty and take time off on another day. At Gomila Intersole, the retail team generates CPL for Sunday duty and uses it when they are on leave on other days. Staff raise and check these requests in the Resourceinn mobile app instead of calling HR.
Can employees apply for leave and check their balance from a mobile app?
Yes, an employee self service app for leave requests lets staff apply for leave, check their schedule and see their balance from a phone. This removes repeated calls and visits to HR for routine questions. Gomila Intersole’s employees use the Resourceinn mobile app to check their CPL and request leave, and the HR Manager says it gives them clarity.
What should a company look for in weekly payroll software?
A company should look for a pay cycle that matches its own, a way to close payroll for any number of days, attendance and leave data that feeds the salary sheet, and a mobile app for staff. It should also check how long the full cycle takes from collection to payment. Gomila Intersole measured this, and its salaries now reach staff in 5 to 6 hours.
Is weekly payroll software suitable for a five person HR team with 300+ factory employees?
Yes. A small HR team that handles payroll for a large factory workforce benefits from software because paper methods slow down as headcount grows. Gomila Intersole has a five person HR team, 300+ factory employees and 16 retail branches, and its HR team runs weekly payroll on Resourceinn.
How long does weekly payroll take with software compared with paper?
With paper, a weekly payroll cycle can stretch across several days because collection, verification and payment happen one after another. With software, collection and checking can take a couple of hours and payment follows the same day. Gomila Intersole used to take three days and now delivers salaries to staff in 5 to 6 hours.
How do you replace manual payroll paperwork with payroll software?
Start by moving the data that feeds payroll into the system, such as attendance and leave, then set up the pay cycle and the salary sheet. Once those are in place, HR collects and verifies the salary sheet in the system instead of on paper. Gomila Intersole had no tool before Resourceinn and did all its payroll on paper, so the change was from paperwork to a digital salary sheet.
What did Gomila Intersole gain from using Resourceinn weekly payroll?
Gomila Intersole cut its weekly payroll cycle from three days to 5 to 6 hours and reduced HR workload by 60 to 70%. Muhammad Kashif Ali, the HR Manager, says collection and verification of the salary sheet now take the first two hours. The company has used Resourceinn for 3 years across its factory and retail branches.
